Sharing Files – Dekkosecure

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Sharing for large numbers of files (more than approx. 50) with multiple users can take some time. Complexity of automated sharing encryption increases as these two factors go up. For example, processing the share of 50 files with one user will take a quarter the time of sharing 50 files with four users. Please allow approximately 1 second per file, per user, for sharing time.

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Files can be shared with multiple users.

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Tip: Place your mouse pointer over the (Shared) tag to review who a file is shared with.

Standard sharing

Select the file(s) and press [Share]

Type or paste the first email address or name of the user you are sharing with Users who are already a member of the Hub will auto-complete. Press [Enter] on your key board to add the user to the shared list.

(Optional) If you are adding more that one user to the shared list, continue entering names or email addresses

(Optional) If you add a user who is not a current member of the Hub, they will be marked with New to this Hub. If the user is already registered, they will be added to the Hub automatically. If they are not registered, they will be sent a registration invite automatically. A user type must be set for new Hub members:

If the share window does not allow you to add users who aren’t already in the Hub, this means your DekkoSecure administrator has disabled the feature. You must send the user an invite and wait for them to register before sharing content with them.

Set access permissions for each by using the permissions dropdown. Carefully note the descriptions for each permission type. Note - formats supported for view-only sharing.

(Optional) Set an expiry on the share. The files will become unavailable for recipients when the expiry is met (they will not be deleted).

(Optional) Set a note on the share. Notes are displayed in the details panel for each shared file. They are not attached to the file(s) or file metadata when they are downloaded from the platform.

Press [Share]. All shared files will be marked with the (Shared) tag.

File sharing permissions

Sharing files (see folders page for folder sharing permissions) can be controlled per-shared-user with the following permissions options:

View only

Sharing files with view only permission means the user can only view the file in-app. Downloading, sharing management, versioning, renaming and deletion are disabled. The View only permission is available when sharing viewable file formats.

Download only

Sharing files with download only permission means the user can view the file in-app (if supported) and download. Sharing management, versioning, renaming and deletion are disabled.

Download + upload

Sharing files with download + only permission means the user can view the file in-app (if supported), download and version the file. Sharing management, versioning, renaming and deletion are disabled.

Editor

Granting files with Editor means the user can view the file in-app (if supported), edit (if supported) and upload new versions.

Manager

Granting files with Manager means the user can view in-app (if supported), download, access sharing management, request signatures, and rename the file.

Full permissions

Granting files with full permissions means the user can view the file in-app (if supported), edit (if supported), download, version, access sharing management, rename and delete. This permissions should be considered ‘co-ownership’.

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File-level permissions are separate to Hub roles. For example, an External user in a Hub can be granted Full permissions, a Team member user can be limited to View only, etc.

The Events column will show when recipients have downloaded or viewed your share files:

Place your cursor over the download/view icon to see which shared users have accessed them. If the events column is empty, your file has not viewed or downloaded.

Mass sharing

The sharing menu also allows the selection of sharing recipients from the contact list in the selected Hub. You can select users individually, select all using the All users check box, or do an All users selection and then uncheck individuals. All recipients in a mass share have the same permission. To individualise permissions, share the content and then switch to the regular share tab - permissions can be updated on a per-user basis.

Access alerts

View and download events will be displayed in the events column for each sharing recipient that access your shared content:

Copy and send a link to files

In the DekkoCORE web app, you can copy the URL from the browser address bar while viewing a file or folder, then send that URL to another user. Note that the recipient can only access the link if the file or folder has already been shared with them (see above). If the content has not been explicitly shared with the recipient, they will receive an "Access Denied" message.